Job Opportunity at Smart Code Ltd

Smart Africa Group builds interconnected platform companies that are solving African challenges. We do research & development, business development & management, and strategy & consulting to enable our clients and partners to make a mark in their industries. Our portfolio of companies spans many industries including marketing, technology, product development, innovation, and content creation.

About the job

We are looking for a responsible Office Administrator who will be the first point of contact for the company. You should possess a pleasant personality together with a dynamic professional attitude to supervise and lead our team by providing administrative support across the organization.

Office Administrator responsibilities are:

• Assist visitors by greeting, welcoming, and directing them appropriately.
• Ensuring timely and accurate customer service.
• Maintaining and executing all clerical duties at the desk of our main entrance.
• Gathering and addressing any administrative concerns.
• Answer and forward any incoming phone calls while presenting essential information when needed.
• Organize phone calls and correspondences such as e-mail, letters, packages, and so on.
• Managing and monitoring records of petty office expenses.
• Control of front desk tidiness and availability of all necessary stationery and material including pens, forms and informative data.
• Scheduling shifts and supervising office assistants including office attendants, security guards, and drivers and work to optimize their performance.
• Arrange schedules, travels, appointments etc. for the management.
• Monitoring stock and order office supplies and troubleshooting emergencies.
• Overseeing the compliance with the company’s policies and security requirements.
• Prepare timely reports and presentations and submit them to executives and senior managers
• Schedule in-house and external events, maintain corporate calendar, and book meeting rooms
• Update office policies.
• Manage company databases.
• Working closely with various departments.
• Promoting equality and diversity as part of the culture of the organization.
• Taking up other duties as assigned by the management.

Job Opportunity at Smart Code Ltd

Office Administrator requirements are:

• 2 years experience of working as an office Profound experience in customer service and office management.
• Good experience with office machines
• Good practical knowledge of MS Office, particularly Excel and Word, and proficiency in English (oral and written)
• Strong communication and interpersonal skills
• Good organizational, multitasking and problem-solving skills
• Solid communication skills both written and verbal
• Resourceful and proactive, able to deal with issues as they arise
• Capacity to organize, multitask, prioritize and work under pressure

The deadline for the Application is on Monday 29th November 2021.

BONYEZA HAPA KU-APPLY