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The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) began supporting HIV and AIDS programming in Tanzania in 2003 and established a country office in 2004. Ever since, in close collaboration and partnership with the Ministry of Health Community Development, Gender, Elderly and Children and Presidents Office Regional Administration and Local Government, EGPAF expanded its scope to supporting quality comprehensive and integrated HIV, GBV, TB, and Family planning services in the supported regions. Recently, EGPAF in collaboration with consortium partners Amref Health Tanzania, Engender Health, D-tree International and Matchboxology won the U.S. Agency for International Development (USAID)/Tanzania’s Comprehensive Client-Centered Health Program – HIV and Tuberculosis Northern (CH3P-HIV&TB) Activity contract. Under C3HP, EGPAF offers USAID a responsive and forward-thinking approach that will address the evolving needs of the people of Tanzania as they relate to HIV, TB, and FP services across each continuum.
Job title: Senior Finance and Administration Manager
Location: Dodoma, Arusha
Direct reporting line: Finance & Administration Director
Senior Finance and Admin Manager supports Finance and Administration Director in overseeing, providing guidance, and building the capacity of five operational areas (Human Resources, Finance, Administration, Information Technology, and Procurement and Logistics) at Field Office level and to work with Operations Department Managers and other Field Operations Officers to ensure complete, consistent, and synchronized implementation of operational policies and procedures. Senior Finance and Administration Manager will also work closely with Senior Strategic Result Managers (SSRIs) to facilitate project implementation operations in their respective regions.
Essential Duties and Responsibilities
Timely Human Resources support to project office staff as guided by HR department
Ensures all HR policies and procedures are properly adhered by all project office staff
Advise the Human Resources head of any concerns or issues requiring his/ her attention.
Provides guidance and expertise on completing Performance Evaluations and assists HR head in ensuring all evaluations are submitted in a timely manner and all Job Descriptions are updated on an annual basis.
Assisting the HR department on all issues pertaining to attendance, replicon including leave request and timely timesheet submission.
Ensures vehicle usage and fuel log reports are properly completed, approved, and sent to Dar office on a monthly basis. This is under the administration department
Work to ensure that the field office is accessible and reachable at all times during office hours
Ensures that Foundation vehicles/equipment are properly serviced and maintained.
Work to ensure the proper functioning of the office and share monthly communication and utility status report
Maintain up to date safety and security systems in the office through quarterly awareness sessions and routine servicing of firefighting equipment
Work with the Admin officer to oversee timely logistics facilitation in the field offices
Timely prepare and make the most use of the following reports as per the agreed schedule
– Weekly travel and vehicle allocation reports
– Monthly vehicle and generator fuel repairs and maintenance reports
– Monthly safety and security status report
– Monthly Utilities report
– Monthly office status report
Work with the management to provide a conducive work environment for all staff as per the office equipment and supplies plan.
Procurement and Logistics:
In collaboration and consultation with SSRMs, he/she will execute the following functions:-
Various Field Operations Staff such as Associate Finance Officer, Grants Officers, and procurement and administration Officer.
Knowledge, Skills & Abilities
HOW TO APPLY
EGPAF is an equal opportunities employer and the position is open to all. Qualified candidates should submit a CV, cover letter and relevant certificates explaining how the experience detailed in the CV will contribute to the requirements of the position and references to EGPAF.
Submissions to be sent to:
Senior Human Resource Manager,
Elizabeth Glaser Pediatric Aids Foundation,
P.O. BOX 1628,
395 Ursino Park, Mwai Kibaki Road, Morocco.
Dar es Salaam, Tanzania.
The application should be done through the given link.
Closing date: December 10, 2021
Only shortlisted candidates will be contacted.
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