Procurement and Administration Officer Jobs at TCDC 2023

Procurement and Administration Officer Jobs at TCDC 2023

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Tanzania Communications and Development Centre | TCDC is a renowned Pan-African training centre, situated in Arusha, Tanzania, unique in our dedication to high quality capacity development for social transformation. For more than 50 years, we have delivered high quality capacity development in areas such as: democratic governance, human rights, transformational leadership, gender equality, youth participation and climate change governance.

THE MISSION
Inspiring people to transform societies.
We aim to deliver high quality capacity development that stimulates social transformation through the empowerment of citizens. We want to ensure that citizens are confident and determined in their ability to contribute towards social cohesion, equitable economic growth and democratic governance.

LET’S WORK TOGETHER
Joining forces to build capacities and inspire more.
Our goal is to inspire as many people as possible. We are always looking for new partners and allies to help us achieve this dream together. We work in close cooperation with many organisations and networks all over the world. Being a MS Tanzania Communications and Development Centre partner means working together in an active relationship that enables both parties to achieve greater results.

For more information about these vacancies posts announced and how to apply, please download the attachment PDF DOCUMENT below

Procurement and Administration Officer Jobs at TCDC 2023

Positions: Procurement and Administration Officer 

Report to: Head of Administration

Location: Dar-es-salaam

Purpose 

Administrative and Procurement Officer for TCDC. S/he will be responsible for supporting the Organization and project’s administrative activities and procurements in coordination with the Project Manager’s. S/he works closely with project staff, vendors, and service providers to ensure that organization and  project procurements are compliant.

 

Duties and responsibilities 

• Receiving and reviewing correspondence to the office.
• Organize/conduct/do hotel bookings, follow up and Following up on hotel booking and making travel arrangements for staff.
• Providing logistical support to all staff
• Support administration department in general including delivering all administration services in the most efficient manner to facilitate the functions of other departments.
• Identify and fully understand the details and conditions of the best procurement methods to be used for maximized competitive bidding process through prequalification exercise, i.e. call for Expression of Interest or Request for Information. Launch of Request for Quotations, Requests for Proposals and Invitation to Bids. Inviting vendors to submit their quotations/prices or proposals based on the nature of the requirements and cost of procurement involved;
• Responsible to initiate/prepare LPOs and GRNs in compliance with the Procurement policy;
• Participating in opening of tenders, quotations, and evaluation;
• Prepare evaluation reports, abstracts or financial comparison matrix of offers, compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to cost, quality, delivery time, payments terms and others;
• Provide clarifications and advice on TCDC procurement procedures and practices; respond to queries about the status of delivery raised by requisitioner and about payment and other matters raised by the suppliers;
• Ordering office supplies and equipment to ensure smooth running of the office.
• Manage filing and archiving of administrative and technical documents and update registers regularly;
• Maintain relevant internal databases and files; keeps track of contractual agreements and purchase orders per their respective checklist;
• Following up on payments for suppliers
• Scanning of various procurement documents and store soft copies in safe locations;
• Expediting delivery of goods;
• Proper management and efficient utilization of stores.
• Maximize the best value for money for organization procurement activities and in line with the policies and procedures
• Work with TCDC program staff to understand procurement activities included in the projects annual workplans and budgets.

Procurement and Administration Officer Jobs at TCDC 2023

Qualifications ;

• Tanzanian national preferably with a Bachelor of Business Administration or Bachelor of Management in Procurement & Logistics or equivalent with at least Professional certificate issued by PSPTB;

• Knowledge of USAID procurement policies and regulations a plus.
• Ability to successfully work within a team, have exceptional organizational skills and the ability to handle multiple, high pressure activities.
• Fluent in English and have strong interpersonal skills, cultural awareness and the ability to effectively communicate with individuals from diverse professional and social backgrounds with a service-oriented attitude.
• Familiarity with international development organizations, with its systems and policies.
• High degree of professionalism and discretion.
• Ability to work independently as well as in a team and in matrix organization.
• Strong attention to detail, accuracy and organizational skills with ability to be flexible and work well under pressure in a multi-tasking setting.
• Experience with MS Word, Outlook, PowerPoint, and Excel  Excellent knowledge of Microsoft Office and procurement software.  Strong organizational, reporting and management skills.

 

How to apply

1. If you meet the criteria given and are interested in the positions, please send an application letter and updated CV combined as one PDF document. Include three referees.
2. All applications should be sent through email at [email protected]. The subject on your application should be the position you are applying for .The closing date of applications will be Friday 4th November 2022; 17:00hrs.
3. Direct application through other emails or hand delivery will not be accepted.
4. TCDC doesn’t require applicants to pay any fee at whatever stage of recruitment and selection process.
5. TCDC is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation in any employment decisions.
6. TCDC regrets that only short listed candidates will be contacted.

Procurement and Administration Officer Jobs at TCDC 2023

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Tanzania Communications and Development Centre | TCDC Offers attractive salary to workers as a motivation for work, also covers Insurance. For those with bachelor degree have more advantage in wining this positions.

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