OFFICE MANAGEMENT SECRETARY GRADE II at Chuo cha Taifa cha Utalii (NCT)

Job Overview

Employer: Chuo cha Taifa cha Utalii (NCT)

Advert reference: Ajira #13706

Role: OFFICE MANAGEMENT SECRETARY GRADE II

Open posts: 2 positions

Published: 13 July 2026

Deadline: 26 July 2026

Salary scale: NCTSS 3.1

Duties and Responsibilities

i. To type letters, reports, and documents;

ii. To receive visitors, screen them, and direct them to the relevant officers;

iii. To arrange meetings and ensure that all documents are well prepared and circulated to respective members and invitees;

iv. To keep records and remind the respective officer of appointments, events, and other important matters;

v. To maintain a register of incoming and outgoing files and documents;

vi. To arrange and distribute papers for the Management Committee;

vii. To file all copies of letters originating from respective Divisions/Units;

viii. To type minutes of meetings organized by respective officers;

ix. To respond to general correspondence;

x. To photocopy required documents;

xi. To attend telephone calls; and

xii. To perform any other related official duties as may be assigned by higher authorities.

Qualifications

Holder of Ordinary Diploma (NTA level 6) in Secretarial studies from recognised institution. Must have passed both shorthand English and Swahili at a speed of 100 words per minute with computer knowledge in programs of: – Ms Word, Ms Excel, Ms Publisher, Ms power point, Internet and E-mail.

How to Apply

Submit your application through the official Ajira Portal. Use the advert reference above if the portal opens at the vacancies list.