# OFFICE MANAGEMENT SECRETARY GRADE II at Chuo cha Taifa cha Utalii (NCT)

- Link: https://kilimanjaroyetu.com/2026/07/13/office-management-secretary-grade-ii-at-chuo-cha-taifa-cha-utalii-nct/
- Published: 2026-07-13T21:30:25+00:00
- Author: 

## Job Overview

**Employer:** Chuo cha Taifa cha Utalii (NCT)

**Advert reference:** Ajira #13706

**Role:** OFFICE MANAGEMENT SECRETARY GRADE II

**Open posts:** 2 positions

**Published:** 13 July 2026

**Deadline:** 26 July 2026

**Salary scale:** NCTSS 3.1

## Duties and Responsibilities

i. To type letters, reports, and documents;

ii. To receive visitors, screen them, and direct them to the relevant officers;

iii. To arrange meetings and ensure that all documents are well prepared and circulated
to respective members and invitees;

iv. To keep records and remind the respective officer of appointments, events, and
other important matters;

v. To maintain a register of incoming and outgoing files and documents;

vi. To arrange and distribute papers for the Management Committee;

vii. To file all copies of letters originating from respective Divisions/Units;

viii. To type minutes of meetings organized by respective officers;

ix. To respond to general correspondence;

x. To photocopy required documents;

xi. To attend telephone calls; and

xii. To perform any other related official duties as may be assigned by higher authorities.

## Qualifications

Holder of Ordinary Diploma (NTA level 6) in Secretarial studies from recognised 
institution. Must have passed both shorthand English and Swahili at a speed of 100
words per minute with computer knowledge in programs of: – Ms Word, Ms Excel, Ms
Publisher, Ms power point, Internet and E-mail.

## How to Apply

Submit your application through the official Ajira Portal. Use the advert reference
above if the portal opens at the vacancies list.