Responsible for the overall expendable supplies program for Post to include the USAID and CDC offices. Oversees the ordering, storage, issuance, inventory, and maintenance of expendable supplies including Maintenance, Motor Pool, Administrative, Executive and Fuel. Responsible for the accuracy of the expendable property module in ILMS Asset Management. Ensures that adequate inventory is either on the shelves or on the way. Supervises two store keepers, two Warehouseman/Fuel and one Supply Clerk
Reports to the Warehouse Supervisor.
RECEIPT, STORAGE, AND ISSUANCE OF SUPPLIES 30%
Ensure proper receipt, storage, and issuance of supplies and fuel. In conjunction with the expendable storekeeper and customers, establishes minimum and maximum inventory levels. Establishes reorder points based upon supply sources and in consultation with procurement and shipping departments. Adjudicate requests/complaints from customers – solving where possible, and escalating where necessary. Makes surprise spot checks to ascertain management controls are in place.
RECORDS KEEPING AND REPORTING 30%
Directs paper and electronic records maintenance for all expendable supplies per FAM regulations. Reviews and approves reconciliation of stock and inventory counts. Manages the annual inventory of expendable supplies. Reports anomalies and corrects deficiencies according to the results of the inventory. Liaises with ILMS systems managers and administrators to ensure accurate expendable property records. Provides stock request training on a regular basis to mission employees. Prepares ad hoc reports, spreadsheets, and other documentation as necessary for the GSO or Management Officer.
CUSTOMER LIAISON 20%
In conjunction with ILMS analytics, ensures efficiency of expendable stock, by maintaining maximum and minimum reorder points, and leads the team in the Annual Expendable inventory. Liaises with customers to ensure that needed items are stocked and that outdated or unused items are removed from inventory. Maintains an up-to-date catalogue of expendable supplies and reissues on a regular basis.
LOANABLE PROPERTY 20%
Manages and oversees the smooth operations of the entire loanable property program including GSO Property items, Facilities Maintenance tools and Welcome kit items.
Completion of Secondary School or Local Mandatory Schooling and received high school diploma
College (2 years) or Post-Secondary School
Skills and Abilities: Driving License is required.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
• Completion of Secondary School or Local Mandatory Schooling and received high school diploma – certificate
• College (2 years) or Post-Secondary School – Certificate
• Driving License (Class B and D)
• National ID Copy (NIDA)
• Proof of Citizenship (VOTERS CARD, PASSPORT OR DRIVING LICENSE ONLY)
• Other Documents
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
The deadline for submitting the application is 01 June 2022.
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